Board Meeting January 17, 2024, via Zoom. The meeting starts at 7 pm
It can also be joined via the link in the Google Calendar below, January 17 meeting.
Agenda
Agenda January 17 board meeting
Three or four new people have asked to be on the board for the 2024 and 2025 years.
Call to order
- Vote on new board members.
- Minutes from the last meeting are on the website, audio
- Selection of Secretary (Bank preferred and non-profits): The person will have access to the bank account.
- Budget
| 2024 Budget | amount |
| Insurance | $ 6,000.00 |
| property taxes | $ 3,000.00 |
| Website | $ 500.00 |
| Landscaping | $ 1,600.00 |
| Invoices/Notices | $ ,200.00 |
| Events | $ 600.00 |
| Mosquito Spraying | $ 2,000.00 |
| Legal | $ 7,000.00 |
| Yard of month | $ 600.00 |
| Misc | $ 1,000.00 |
| Store Front HPD | $ 1,000.00 |
| TOTAL | $ 24,500.00 |
| Anticipated Income | $ 30,000.00 |
| Cash as of 12/31/2024 | $ 66,903.00 |
| Outstanding aprox | $ 45,000.00 |
- The law firm will pursue the collection of anyone who is four years or more delinquent.
- There has been a policy of 10% reduction if late dues are paid. Almost everyone has been given a chance, do we continue it?
- Initiate legal action to get title to the property at Mahoning and Imogene.
New Business
Zoom v Google Meet – We are running out of Gmail space.
End of Public Meeting
Executive session update of present violation of architectural restrictions.
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October 10, 2023 board Meeting
Agenda
New board member to be voted in
minutes from April
Assessments – propose increase 3% or $1.50 to $51.50 for 2024
Executive session – discuss legal action for Architectural Violation
Recall to public session
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September 13, 2023 Board Meeting
Meeting called to order
Approval of April minutes
New officers for 2024-2025
Manuel Barrera – President
Alexes Rodriguez – Director
Kenia Bravo – Director
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Vote on Assessments for 2024
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Old Business
We will be having zoom meetings the cost of Zoom is about $150 a year.
We now have the ability for people to pay online, the cost will be about $400 a year, plus a per a percentage of the online payment, slightly less than 3%.
The insurance for the property at Mahoning has already been paid.
Have contacted the city and will turn over the keys in November.
We plan to have a garage sale to sell some of the stuff in there otherwise it all stays for the city.
The new guidelines and restrictions have already been recorded with the city.
April Minutes
Approved ‐ 1) Appointment of new director to replace Francisco Menjivar – new appointee
Josue Garcia
Approved – Josue Garcia and Rhyme Monenah abstained ‐ 2) Vote to NOT renew civic club
lease – per votes of community
Approved ‐3) Vote to pay property tax on Mahoning Property and maintain the lot.
a) If approved, start maintaining property and look into fencing the property.
b) Get liability insurance for the property.
Use the reserve for speed cushions that was approved for fencing.
Fencing will consist of wrought iron on the two street sides with chain link on back side and
south side.
Approved ‐ 4) Approve the following guidelines
Adopon of survey on architectural guide lines
The community voted for the following:
Should we get permission from the Civic Club to paint our houses – No
Should we get permission on what colors to paint our houses‐Yes
Should we get permission from the Civic Club to replace the roof – No
Should we get permission from the Civic Club to replace our fence – No
Should we get permission from the Civic Club to fix our houses – No
Should the Braeburn Glen Civic Club allow carports Yes
Should the Braeburn Glen Civic Club allow garages to be enclosed‐Yes
Adopon of perimeter fencing
Allow people to fence their front yard up to the city easement. The fence must be wrought iron
fencing and may be up to six feet high.
Adopon of color chart – Sherwin‐Williams Braeburn Glen Approved Colors
Houses that do not adhere to the paint chart will be grandfathered in.
Approved ‐ 5) Approve the following guidelines
1) Overgrown weeds, shrubs, grass, and vegetaon are fire and safety hazards. The property
owner/occupant is responsible for maintaining weeds and grass at 9 inches or less and brush and
shrubbery at 7 feet or less.
2) A property owner/occupant may not accumulate lumber, boxes, barrels or similar materials
that may be used as a harborage for rats. Control of rat infestaons is the responsibility of the
occupant/owner.
Remove garbage, rubbish, lumber, barrels or other materials that may be used to harbor rats or
other rodents.
3) Remove garbage, rubbish, lumber, barrels or other materials that may be used to harbor rats or
other rodents.
4) A junk motor vehicle is any vehicle, visible from a public place or public right‐of‐way, that is:
o wrecked, dismantled, discarded, or
o is inoperable and remains inoperable for a connuous period of more than 30 days on
private property, and
o displays an expired license plate or does not display a license plate.
5) Any such vehicle must be screened by completely enclosing the vehicle in a building. Car
covers, tarps, bamboo shades and other types of materials are not acceptable screening.
6) Property owners must not store materials out in the open. These materials include dead trees,
res, refuse, glass, building materials, appliances, inoperable boats, and junk vehicles. Junk,
trash, lier and rubbish cannot be deposited or allowed to accumulate on a lot. This includes
junked auto parts, appliances, furniture, building materials, res, discarded paper, tree trimmings,
cardboard, plascs, fallen tree limbs and other offensive or objeconable materials.
Remove any rubbish our garbage from the boat or trailer. Elevate the boat or trailer at least 6
inches from the lot surface. The boat must be stored so that water cannot accumulate in the boat.
If the boat is on a trailer, the trailer must be operable.
7) BROKEN FENCES AND OTHER STRUCTURES
It is the property owner/occupant’s responsibility to keep all fences and accessory structures,
including detached garages and sheds, in structurally sound condion and in good repair. Viewed
from the public street.
The above guidelines were emailed to the community, no other suggesons were made other
than to bring back what was there before by one person.
July 3, 2023 – Agenda for Board Meeting on July 12, 2023
Approval of April minutes
Removal of Director(s) for non-attendance
Budget
Assessment for 2024
Zoom
Guidelines recorded
New Business
April 12, 2023 Board Agenda
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Minutes for January Meeting
January board meeting was called to order a few minutes passed 7 pm.
Members present were Manuel Barrera, Ann Vincent, Alexes Mendoza, Esua Cruz, Rhyme Monenah, Sally Wickers, Donaldo Lozano
The following was approved
1) 2023 Budget
2) Hiring of lawyer(s) to file against people who continually violate deed restrictions, such as loud music, excessive garage sales, etc.
3) Hire lawyer(s) to pursue legal action against people that owe in excess of one thousand dollars in assessments.
4) Ask the community to vote on whether to keep the Civic Club Building Lease.
6) Create Architectural Committee
7) Create Deed Restriction Committee
8) Survey(s) architectural guidelines
The following was NOT approved
5) Ask the community to vote on going back to voluntary assessments.
Financial Report
OLD BUSINESS
Have been contacting attorneys for collection
No volunteers were found for the Architectural Committee or the Deed Restriction Committee
IRS income taxes have been filed
The report to the Secretary of State has been filed
NEW BUSINESS
Can be brought up on meeting night
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January 24th agenda if enough board members are present after the general meeting. One item will be on the agenda, reconsideration of asking the community to go back to voluntary assessments.
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November 16, 2022 agenda – Nov 2022 Agenda
No Quorum
September 7 2022 Agenda – September 2022 Agenda
There was no quorum on November board meeting but here are the minutes, audio of September board meeting.
August 2022 Agenda – August 2022 Agenda
June14th/15th agenda –Board Meeting June 14th
This is a special meeting, the minutes from the previous board meeting will be read at the next board meeting.
May 11, 2022 Agenda – May 2022 Agenda
Proposed Resolution – RESOLUTION OF – final
Chase Bank Statement will be posted when the April statement is provided.
We have asked for the CIT Bank Statement
Have asked for the IRS filing, Randall Management has not provided it. A search of the IRS records the Braeburn Glen report is not online.
March 9, agenda – Mar 2022 agenda
Braeburn Glen Civic Club Bldg – 9505 Braeburn Glen Blvd
Starts at 7 pm.
Call to order – Llama para ordenar
Establish quorum – Establecer quórum
Adoption of agenda – Aprobación de la agenda
Approval of minutes – Aprobación de actas
Replacement and appointment of Board Members –
Reemplazo y nombramiento de Consejeros
Financial Report – Informe financiero
Executive Action – Acción Ejecutiva
Voidance of the following declaratory instruments
Nulidad de los siguientes instrumentos declarativos
RP-2022-61845 – Collection Policy
RP-2022-62232 – Deed Policy
RP-2022-61854 –Record Retention
Adoption of – Adopción de – RP-2022-61848 – Covenant enforcement
Randall Management Contract
Mosquito Control Contract
Blanket approval for improvement of Braeburn Glen homes
Hiring of attorney(s) for potential lawsuits or collections of assessments
After Executive action Board will vote on executive discussed items in open forum.
Después de la acción ejecutiva, la Junta votará sobre los elementos discutidos por el ejecutivo en un foro abierto.
Adjournment – Aplazamiento
EXECUTIVE SESSION CAN BE CALLED AT ANY TIME DURING MEETING
